Accessibility Considerations for In-Person Meetings/Events


  • Barrier-free, slip-resistant path to rooms
  • Proper air circulation with temperature controls
  • Rooms large enough to allow all persons to move about
  • Clearly marked (Braille and tactile signage) accessible restrooms located on an accessible route near rooms.
  • Elevators near rooms and along an accessible route
  • Accessible exhibit areas
  • Easy-to-open, lightweight doors (no more than 5 pounds) with lever handles or automatic/ push-button openers
  • Doors wide enough (32 inches with door open 90 degrees) for mobility devices to enter/exit and maneuver.
  • Doors propped open at start and end of each session, with attendants or automatic mechanism to open the doors during session.
  • Multiple sets of power outlets for laptops and other electronics
  • Well-secured, covered cables, wires, cords, and microphones placed outside of paths of travel.
  • Tables for materials and food/beverage at a height (28 to 34 inches) reachable by mobility device users and in an accessible location
  • Quiet rooms near rooms, cell-phone free space
  • Rooms with plenty of space to allow people to talk, shout, clap, make noises, jump around, and do whatever they need for stimulation.
  • Space for service animals


  • Signs (with Braille and tactile characters, sans serif or simple serif large type fonts, sentence case, and good contrast) that direct attendees to all rooms
  • Mounted signs designating permanent rooms and spaces with tactile characters that contrast with their backgrounds and Braille.
  • Well-lit rooms and adjacent areas


  • Good acoustics and a functioning auxiliary sound system
  • Location of all audio/visual equipment in an area that does not block paths of
  • Assistive listening devices, hearing or induction loops, and Communication Access Realtime Translation (CART) for attendees who are d/Deaf or hard of
  • Prominent, well-lit, visible space for interpreters to stand (e.g., raised platform with a dark, solid color background)
  • Clear lines of sight to interpreters and real-time CART


  • Barrier-free seating aisles that are wide enough (36 inches) to accommodate mobility
  • Seating rows that are wide enough for attendees to walk
  • Accessible, integrated seating throughout the row
  • Preferred seating for persons with visual and hearing impairments in the front rows
  • Reserved seating near the exits for attendees who are sensitive to crowds and need to take
  • Adequate number of spaces for mobility devices dispersed to allow location choices and viewing angles equivalent to other seating, with clear lines of sight.
  • Seats for companions accompanying persons with disabilities.
  • Space on side of or under seats for service animals

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